Privacy Policy

Statement of Policy

The protection of privacy in relation to personal data is the concern of every person in the Office of the Privacy Commissioner for Personal Data (the “PCPD”). We respect personal data privacy and are committed to fully implementing and complying with the data protection principles and all relevant provisions under the Personal Data (Privacy) Ordinance (Cap. 486) (the “Ordinance”). The Deputy Privacy Commissioner for Personal Data monitors and supervises compliance with the Ordinance within the PCPD.

When we collect personal data from individuals, we will provide them with a Personal Information Collection Statement ("PICS") on or before the collection in an appropriate format and manner (e.g. in the same paper form or web page that collects the personal data, or in a notice posted up at the reception area of PCPD for reference)

Statement of Practice

Kinds of Personal Data Held
The personal data held by the PCPD includes the name, nationality, company name, job title, correspondence address, telephone number and email address, etc. of the registrants of the 39^th International Conference of Data Protection and Privacy Commissioners (“ICDPPC”).

Main Purposes of keeping Personal Data
Personal data held is kept for the purposes of processing the registration and handling relevant matters relating to the 39^th ICDPPC.

Information collected when you visit our website
Use of cookies - When you browse this website, cookies will be stored in your computer's browser. The purposes of using cookies in this site are to remember the different font size you have chosen in the site and also to facilitate the security checking (the test that asks you to enter the validation code displayed on screen) in all the online forms. You have a choice not to accept the cookies. If you do not accept the cookie, the site would not be able to remember the font size you have chosen and you would not be able to make any online submission. This website does not use cookies to collect your personal data.

Statistics on visitors to our websites - When you visit our websites, we will record your visit only as a “hit”. The webserver makes a record of your visit that includes your IP addresses (and domain names), the types and configurations of browsers, language settings, geo-locations, operating systems, previous sites visited, and time/duration and the pages visited (webserver access log).

We use the webserver access log for the purpose of maintaining and improving our websites such as to determine the optimal screen resolution, which pages have been most frequently visited etc. We use such data only for website enhancement and optimisation purposes.

Outsourcing arrangements
This website is developed and maintained by a local third-party service provider and the PCPD has commissioned a conference organiser to handle the registration matters of the 39^th ICDPPC. All PCPD service providers are bound by contractual duty to keep confidential any data they come into contact with against unauthorised access, use and retention.

Protection measures
The PCPD takes appropriate steps to protect the personal data we hold against loss, unauthorised access, use, modification or disclosure.

Retention
The PCPD maintains and executes retention policies of records containing personal data to ensure personal data is not kept longer than is necessary for the fulfilment of the purpose for which the data is or is to be used.

Disclosure of personal data
The personal data may be provided to the service providers of the 39^th ICDPPC and the Executive Committee of the ICDPPC for organising the 39^th ICDPPC, handling registrations and related matters such as arrangement of banquets or social events.

Data access and correction
You should make your data access request by completing the Data Access Request Form (OPS003)(www.pcpd.org.hk/english/resources_centre/publications/forms/files/Dforme.pdf) and sending the completed Form directly to the Data Protection Officer by fax (2877 7026), by email at , or in person or by mail to: -:

Office of the Privacy Commissioner for Personal Data, Hong Kong
12/F, Sunlight Tower, 248 Queen's Road East, Wanchai
Hong Kong

Please note that the PCPD shall or may refuse to comply with a data access request in the circumstances specified in section 20 of the Ordinance.

When handling a data access or correction request, the PCPD will check the identity of the requester to ensure that he/she is the person legally entitled to make the data access or correction request. A fee is chargeable by the PCPD for complying with a data access request. A Data Protection Log Book is maintained as required under section 27 of the Ordinance.

Enquiries
Any enquiries regarding personal data privacy policy and practice may be addressed to the Data Protection Officer at the above correspondence address, via email at .

We keep our privacy policy statement under regular review. This statement was last updated on 28 December 2016.